Moving your office or data center is a lot more complex and challenging than moving your residence. It is because mission critical information reaches risk during each point of the move, which opens the entranceway to data breaches inside your company. If an office move isn’t handled appropriately, your organization could face overwhelming consequences.

Make sure you use a professional office moving company that is compliant with all federal and state records management laws. These companies can help you move your office using secure procedures, and limit the risks and liabilities of a data breach. Even with the help of these professional office movers, you may still find steps you must try protect your sensitive data as well as your business before the move.

Select a Project Manager
Assigning a team member to oversee the entire move is crucial throughout your office relocation. This experienced and knowledgeable person can help with the pre-planning process, coordinate with any office mover, and manage any relocation issues that might arise.

Eliminate Obsolete Technology and Office Items
Avoid moving old technology, equipment, and office furniture you don’t use to the new location. Go through your office and locate unwanted networking equipment, computers, printers, phones, furniture, and copiers which can be destroyed or donated. Your office moving company could have a disposal service that may remove and dispose of the items for you.

Use a Secure Chain of Custody
Your confidential business, customer, vendor, and employee data should be moved safely and smartly as well. A secure chain of custody ensures that all paper documents and files in your office are relocated without the risks of a data breach.

A specialist office moving company will use industry-leading chain of custody protocols through the entire relocation, while still making your move as efficient as you possibly can. These methods include moving your records with gondolas which are wrapped in plastic with security seals, and giving the authority to slice the seal to only one person.

Store Old Records Wisely
Old records are at risky for data breaches because companies rarely put as much emphasis on protecting outdated or unwanted records. However, any record which has customer data or company information puts your business at significant risk. Commercial Moving is to use an office moving company that also owns a secure records storage facility. You’ll save well on moving costs and space at the new location, and you can lessen your risk for data breaches in the process.

Hire the Right Office Mover
There’s a huge difference between utilizing an experienced office moving company and a normal mover that doesn’t specialize in commercial relocation. You will want to hire a qualified office mover with data and records management expertise to secure your digital and paper files during the move.

A professional office mover can make the relocation process as seamless as possible, which means your company will be back ready to go quickly after the move. Some things to look before you hire an office moving company include:

? Records management experience
? Records storage and destruction capabilities
? Secure chain of custody moving procedures
? Specialized pallets and materials that move IT and office equipment safely and securely
? Managed moving services and reconnect assistance to help you setup at the new location
? Employees who’ve undergone extensive background checks and are been trained in the intricacies of office relocations and records moving
? Compliance with all federal and state regulations, including HIPAA

If your organization is planning an office move, you almost certainly already understand the complexity of the process and the importance of putting your sensitive data in the hands of a mover it is possible to trust. You only desire to work with a reputable office moving company that uses guidelines and cutting-edge equipment.